The Home Office Sponsor Management System

Understanding the Home Office Sponsor Management System

Here’s everything you need to know about using the SMS to meet your sponsor compliance requirements.

If you’re interested in recruiting international employees, one of the most critical tools you need to become familiar with is the Home Office Sponsor Management System, also known as the SMS.

As a licenced sponsor, you have an obligation to ensure that you comply with Home Office regulations and the online SMS allows you to meet these requirements and manage your sponsorship activities.

Understanding the functionality of the SMS is, therefore, a crucial aspect of becoming a licenced sponsor.

Who can use the Home Office Sponsor Management System?

The SMS can be only accessed by four key personnel in your organisation: the authorising officer, level 1 user, key contact, and level 2 user.

Authorising officer

They are responsible for the entire recruitment process and ensuring that you meet your sponsorship requirements.

Key contact

This person acts as the primary point of contact between you and the Home Office and is responsible for all communications.

Level 1 user

They have complete access to the SMS and handle the day-to-day administration of
sponsorship activities.

Level 2 user

This person has limited access to the SMS and has certain responsibilities-must be added by the level 1 user after obtaining the licence.

As of now, you’re required to appoint the authorising officer, key contact, and the level 1 user before applying for a Skilled Worker sponsor licence and name them in your application—you can also appoint the same person for all three roles.

You can only have one authorising officer and one key contact but you’re allowed to have additional level 1 and level 2 users after obtaining your licence.

That said, it’s advisable to keep the numbers to a manageable level.

What are the suitability requirements for key personnel?

To be appointed as key personnel, nominated candidates must:

What are the functions of the SMS?

On behalf of your business, your level 1 and level 2 users can perform a range of sponsorship activities online through the SMS.

These include:

How can Nation.better help?

At Nation.better, we understand that obtaining your sponsorship licence and ensuring compliance with sponsor requirements can be a stressful and complex undertaking, especially when you don’t have the right support.

That’s why through our expert-led sponsor licence services, Skilled Worker visa support services, and end-to-end sponsorship compliance platform, we provide you with the support and tools you need to streamline this process.

If you’d like to learn more about how we can support you in your recruitment journey, schedule a meeting with our team today.

Frequently asked questions

Yes, you can. Our compliance platform is integrated with the SMS, allowing you to receive instant notifications from the Home Office.
You can use the sponsor licence renewal option on the SMS to apply for a new licence. With the Nation.better platform, you’ll be notified when you need to renew your sponsor licence and receive step-by-step instructions on how to apply for a renewal via the SMS.
Yes. Your level 1 and level 2 users can create and assign the CoS to your sponsored employees to complete their Skilled Worker visa processes.

Speak to us

If you’d like to learn more about the SMS or are interested in knowing how our platform fits within your compliance workflows, don’t hesitate to reach out to us.

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