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SEO LP: Sponsorship Management System

Comply with Home Office requirements using SMS

Learn how to use the Sponsorship Management System (SMS) to meet your duties and responsibilities as a sponsor.

Comply with Home Office requirements using SMS

Learn how to use the Sponsorship Management System (SMS) to meet your duties and responsibilities as a sponsor.

What are your duties as a sponsor?

If you’re interested in becoming a sponsor in the UK, you must adhere to certain responsibilities outlined by the Home Office. These include:

If you do not comply with these responsibilities, your licence may be downgraded,
suspended, or withdrawn.

If you do not comply with these responsibilities, your licence may be downgraded, suspended, or withdrawn.

What are your duties as a sponsor?

If you’re interested in becoming a sponsor in the UK, you must adhere to certain responsibilities outlined by the Home Office. These include:

If you do not comply with these responsibilities, your licence may be downgraded,
suspended, or withdrawn.

If you do not comply with these responsibilities, your licence may be downgraded, suspended, or withdrawn.

What is the Sponsorship Management System?

The SMS is an online tool provided by the Home Office to sponsors to assign Certificate of Sponsorships (CoS), renew the Sponsor Licence and comply with their reporting duties.

The Home Office uses SMS as a source of truth about your company and employees.

For example, they can do an unannounced visit to your business address that’s specified in the SMS. If you haven’t updated it on time, you may end up with the Home Office coming to the wrong address.

What is the Sponsorship Management System?

The SMS is an online tool provided by the Home Office to sponsors to assign Certificate of Sponsorships (CoS), renew the Sponsor Licence and comply with their reporting duties.

The Home Office uses SMS as a source of truth about your company and employees.

For example, they can do an unannounced visit to your business address that’s specified in the SMS. If you haven’t updated it on time, you may end up with the Home Office coming to the wrong address.

What is the Sponsorship Management System?

The SMS is an online tool provided by the Home Office to sponsors to assign Certificate of Sponsorships (CoS), renew the Sponsor Licence and comply with their reporting duties.

The Home Office uses SMS as a source of truth about your company and employees.

For example, they can do an unannounced visit to your business address that’s specified in the SMS. If you haven’t updated it on time, you may end up with the Home Office coming to the wrong address.

How does the SMS help you stay compliant as a sponsor?

Renewing your sponsor licence

Having a valid sponsor licence is vital, as it’s your ticket to recruiting global talent.

The SMS reminds you before your licence expires, giving you ample time to renew your licence without being overwhelmed by an impending deadline. The SMS is also a tool where you submit the renewal application.

Creating and assigning CoS​

Assigning the CoS is an important step in the sponsorship process, as it allows your selected employees to complete their visa application process.

Here, the SMS enables you to assign a CoS to an employee from your predetermined allocation. If you exhaust your CoS allocation, you can use the SMS to create more certificates.

Meeting your reporting duties

The Home Office must be informed of any changes to the conditions of employment of the sponsored worker or the organisation such as termination of sponsorship, changes in location of the job, the job title, scope, the location of the organisation, and ownership of the organisation.

As a sponsor, you’re required to report these changes to the Home Office through the SMS.

Renewing your sponsor licence

Having a valid sponsor licence is vital, as it’s your ticket to recruiting global talent. The SMS reminds you before your licence expires, giving you ample time to renew your licence without being overwhelmed by an impending deadline. The SMS is also a tool where you submit the renewal application.

Creating and assigning CoS​

Assigning the CoS is an important step in the sponsorship process, as it allows your selected employees to complete their visa application process. Here, the SMS enables you to assign a CoS to an employee from your predetermined allocation. If you exhaust your CoS allocation, you can use the SMS to create more certificates.

Meeting your reporting duties

The Home Office must be informed of any changes to the conditions of employment of the sponsored worker or the organisation such as termination of sponsorship, changes in location of the job, the job title, scope, the location of the organisation, and ownership of the organisation. As a sponsor, you’re required to report these changes to the Home Office through the SMS.

Staying informed about the latest Home Office updates

Immigration laws in the UK are constantly changing, and as a sponsor, you need to stay on top of these changes. The SMS message board contains the updates from the Home Office, helping you keep informed about the latest changes.

These updates can help you stay ahead of any changes so that you are consistently able to stay compliant with the Home Office.

Staying informed about the latest
Home Office updates

Immigration laws in the UK are constantly changing, and as a sponsor, you need to stay on top of these changes. The SMS message board contains the updates from the Home Office, helping you keep informed about the latest changes.

These updates can help you stay ahead of any changes so that you are consistently able to stay compliant with the Home Office.

Staying informed about the latest Home Office updates

Immigration laws in the UK are constantly changing, and as a sponsor, you need to stay on top of these changes. The SMS message board contains the updates from the Home Office, helping you keep informed about the latest changes.

These updates can help you stay ahead of any changes so that you are consistently able to stay compliant with the Home Office.

Who can use the Sponsorship Management System?

When you apply for the sponsorship licence, you must appoint key personnel to manage your sponsorship activities. These include:

An authorising officer

Responsible for all the sponsored employees or others who use the SMS.​

A key contact

The primary contact between you and the UK Visas and Immigration (UKVI).

An authorising officer

Responsible for all the sponsored employees or others who use the SMS.​

A key contact

The primary contact between you and the UK Visas and Immigration (UKVI).

Level 1 user​​

Handles the daily management of your sponsorship activities through the SMS.

Level 2 user​​

Has limited access to the SMS and must be given access by the Level 1 user.

Level 1 user​

Handles the daily management of your sponsorship activities through the SMS.

Level 2 user​

Has limited access to the SMS and must be given access by the Level 1 user.

An authorising officer

Responsible for all the sponsored employees or others who use the SMS.​

A key contact

The primary contact between you and the UK Visas and Immigration (UKVI).

Level 1 user​​

Handles the daily management of your sponsorship activities through the SMS.

Level 2 user​​

Has limited access to the SMS and must be given access by the Level 1 user.

While only the level 1 and level 2 users can access the SMS, you can appoint your key contact and the authorising officer as level 1 users, giving them access to the system. ​

When you apply for the sponsorship licence, you must appoint key personnel to manage your sponsorship activities. These include:

An authorising officer​

Responsible for all the sponsored employees or others who use the SMS.

Level 1 user

Handles the daily management of your sponsorship activities through the SMS.

A key contact

The primary contact between you and the UK Visas and Immigration (UKVI).

Level 2 user

Has limited access to the SMS and must be given access by the Level 1 user.

While only the level 1 and level 2 users can access the SMS, you can appoint your key contact and the authorising officer as level 1 users, giving them access to the system.

How can Nation.better help you?

How can Nation.better help you?

Although the Sponsorship Management System allows sponsors to do a lot of different activities, as reported by our customers, it’s not always clear how it works, as it:

  • Doesn’t remind you what should be reported and within what timeframe.

  • Doesn’t show you how to do the reporting itself.

  • Doesn’t remind you when the Skilled Worker visa of your employee expires.

  • Doesn’t let you store the documents required as a part of your record-keeping duties.

  • Doesn’t provide access for your employees for them to stay compliant—for example, it doesn’t allow them to report the changes to you and the police, where necessary.

Sponsoring employees in the UK can be a complex and stressful process, especially if you don’t have the guidance or expertise to help you along the way.

Led by a team of experienced immigration experts, our end-to-end sponsorship management services (including our sponsorship compliance platform) help you with the support you need to navigate this complex process.

How can Nation.better help you?

Although the Sponsorship Management System allows sponsors to do a lot of different activities, as reported by our customers, it’s not always clear how it works, as it;

  • Doesn’t remind you what should be reported and within what timeframe
  • How to do the reporting itself
  • Doesn’t remind you when the Skilled Worker visa of your employee expires
  • Doesn’t let you store the documents required as a part of your record-keeping duties
  • Doesn’t provide access for your employees for them to stay compliant—for example, it doesn’t allow them to report the changes to you and the police, where necessary

Sponsoring employees in the UK can be a complex and stressful process, especially if you don’t have the guidance or expertise to help you along the way.

Led by a team of experienced immigration experts, our end-to-end sponsorship management services (including our sponsorship compliance platform) help you with the support you need to navigate this complex process.

Learn more about how to comply with your Home Office requirements

FAQs

Yes, it is required to use the SMS as a sponsor. SMS Sponsorship Management System is an important tool for employers who are sponsoring employees and you must be familiar with the system if you’re interested in becoming a sponsor.

No. Only the level 1 and level 2 users in your organisation can access the SMS. You’ll define those people, though.

Although the Sponsorship Management System allows sponsors to do a lot of different activities, as reported by our customers, it’s not always clear how it works, as it:

  • Doesn’t remind you what should be reported and within what timeframe.
  • How to do the reporting itself.
  • Doesn’t remind you when the Skilled Worker visa of your employee expires.
  • Doesn’t let you store the documents required as a part of your record-keeping duties.
  • Doesn’t provide access for your employees for them to stay compliant—for example, it doesn’t allow them to report the changes to you and the police, where necessary.

By completing the tasks on Nation.better platform, you’ll get everything mentioned above and a better understanding of your compliance duties.

Get in touch

If you’d like to learn more about our sponsorship compliance platform and support services, don’t hesitate to reach out.

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